Executive Assistants – 1 x Permanent and 1 x Fixed Term for 12 months
Permanent / Fixed Term
Location: Newcastle Upon Tyne
Competitive Salary
Be part of something bigger. Behind every big decision — you’re part of the Team making it happen
We are the heartbeat of the city. A club with bold ambitions on a global stage and deep roots in our community. If you’re driven to raise the bar and make an impact, you’ll find the platform, the people and the pride to do your best work here.
This is a great opportunity to develop, learn and make a real contribution in a fast-paced and exciting environment.
What you’ll do
You’ll be the steady hand supporting our Executive Team — keeping plans tight, conversations flowing, and decisions moving.
If you’re at your best when things move fast — when you’re bringing order, clarity and calm to a busy day — this is your chance to make a real difference. We’re looking for an Executive Assistant who sees what’s needed before it’s asked for. Someone who backs themselves, brings energy, and helps us keep pushing forward.
One role will support our Chief Operating Officer and our Chief Financial Officer with all of things that allow them to focus on delivering our strategic aims. The second role will work closely with the broader business and People and Talent Team to ensure that our new C-suite recruits have a first class introduction to the Club, with the opportunity to work with the new team longer term.
You’ll take ownership of:
- Managing communications and inboxes with confidence and discretion
- Coordinating complex diaries across senior stakeholders
- Preparing clear, high‑quality materials for executive and board meetings
- Organising travel and expenses
- Keeping documents and systems organised and accurate
- Building strong relationships inside and outside the Club
- Supporting wider projects, including minute taking and office coordination
- Handling every detail in line with our values and expectations
What You’ll Bring
- Significant experience supporting C‑Suite or senior leaders in an Executive Assistant / PA role.
- Strong communication skills and a calm, adaptable approach
- Confidence managing shifting priorities
- Excellent MS Office skills
- Problem‑solving instincts and a proactive mindset
- Professionalism under pressure
It Helps If You Also Have
- Experience in an elite sporting environment
- Understanding of data protection
- Experience working with diverse teams
Essential:
- A‑Levels or equivalent experience
- GCSE English and Maths (C or above)
Desirable:
- Project management qualification
- Microsoft Office certifications
- ACEA qualification
The team
You’ll be part of a friendly, supportive and dedicated team who will help you settle in and succeed. We value curiosity, teamwork and a positive approach.
To access the full job description please click here.
United As One.
We’re committed to equality, diversity and inclusion and believe in equal opportunities for all. We recognise that the diversity of our people is one of our greatest strengths. We work together to reflect the communities we serve and to maintain an inclusive environment in which everyone can be their authentic self and is enabled to achieve their full potential.
Safeguarding
We’re committed to being a place where everyone is safe, heard, valued and able to thrive so we place high value on the safeguarding and welfare of everyone we engage with.
This position is UK based and requires proof of the right to live and work in the UK. All job offers are conditional upon background checks, including reference history, DBS checks, and verification of your eligibility to work. Please note, we do not sponsor applicants without the right to work in the UK.
Recruitment Agencies – please note that we do not accept unsolicited candidate details. Any candidates submitted without request will be considered direct .